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HOD's> Directorate of Pension & Provident Fund

Directorate of Pension & Provident Fund

Directorate of Pension and Provident Fund, located at Gandhinagar, looks after the Pension, House Building Advance (HBA), Motor Car Allowance (MCA) and Provident Fund processing of Government of Gujarat employees. Directorate also processes cases of employees of Non-Governmental Schools and Colleges which are given grant-in-aid by State Government. General Provident Fund (GPF) is processed here only for Class IV employees. For other employees, GPF is processed by AG Office, Rajkot. Employees of Boards, Corporations are not covered here.

Structure of Directorate of Pension & Provident Fund

 There are 6 specific branches which look after Pension cases
PR1
 Looks after the Pension cases for employees retiring in months of JAN, MAY, SEPT
PR2 Looks after the Pension cases for employees retiring in months of FEB,JUNE,OCT
PR3 Looks after the Pension cases for employees retiring in months of MAR,JULY,NOV
PR6 Looks after the Pension cases for employees retiring in months of APR,AUG,DEC
PR4 Non Government Schools and Colleges
PR5 Special Family Pension, Rojamdar (PWD), Kotwals (Revenue)

Apart from these sections, there are other sections which are typical in a Government Office (e.g. Inward/Registry, Administration, etc.)

 Typical Workflow in DPPF for Pension Processing and HBA/MCA Processing
1.
 Pension papers are received from the Government Department. This contains pension request form and service book of employee with approvals and remarks from concerned Department’s Officers.
2. Branches enter the data for the Pension application received and print the report which is audited by the Supervisor.
3. Scrutiny of this report is done and then the report is approved / returned by the supervisor with his signature.
4. Report is then sent to the Accounts Officer who verifies it and approves it.
5. Once scrutiny is done and pension is approved and sanctioned it is sent to the computer section for printing all relevant documents Like Gratuity Form, Pension Pay Order, Commutation Form and Intimation Form.
6. Pension Payment Order number is then generated.
7. All this forms viz. Gratuity Form, Pension Pay Order, Commutation Form and Intimation Form are then sent to the Treasury Office for payment procedures.
8. Intimation is also sent to the Pensioner and also to Office where the pensioner was working.
9. Incase of HBA / MCA Government Office sanctions the amount and sends bill to Treasury Office.
10. Payment is done at treasury office and then details are sent to DPPF for detailed entry where Account Number is generated for that application and is communicated to the Government Office which had sanctioned the amount for HBA / MCA.
11. DPFF maintains the outstanding balance for the HBA / MCA taken by employees. Each month the amount deducted by employee’s salary towards payment of HBA / MCA is reflected in the outstanding amount.
12. Once the entire amount is paid, HBA / MCA are cleared and DPPF issues no dues certificate.
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